Allowable charges for copying records
Physicians may charge a fee for copy of medical records. State law, K.S.A. 65-4971(b), requires the Kansas Secretary of Labor to annually update the amount health care providers may charge for record duplication. The amount is adjusted based on changes in the Consumer Price Index. Effective January 1, 2012 the charges may not exceed $18.97 for supplies and labor, plus $.63 per page for the first 250 pages, and $.45 per page thereafter.
Workers' Compensation records
Medical records related to Workers Compensation are not included in the medical records copying charges codified as K.S.A. 65-4971(b). Reimbursement for the reproduction of an employee’s medical records should be at the health provider’s billed charge, not to exceed the following: Up to 10 pages $16.00, 11-50 pages $28.00, above 50 pages $28.00 plus $.35 per page above 50 the maximum allowable payment for the copying of medical records is applicable to any health care provider, business, or other entity providing any forms of copying services.
These fees are set annually.
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